Purpose

Half Moon Bay Surf Life Saving Club (HMB) may take photographs, videos and other images of members and participants during club activities, training, events, carnivals, competitions and other club-related activities.

The purpose of this consent is to ensure that members and their parents/carers understand how images may be taken, used, accessed and stored.

What images may be taken

With consent, HMB may take photographs and/or video recordings of members participating in:

• Nippers and junior activities

• Training and education activities

• Surf lifesaving activities

• Carnivals and competitions

• Club events and social activities

• Presentations, awards and other club activities

Images may include individual members or groups of members.

How images may be used

With consent, images may be used by HMB for legitimate club-related purposes, including:

• HMB's website

• HMB social media pages and platforms

• Club newsletters and communications

• Club promotional and informational material

• Club presentations, displays and publications

• Promotion of HMB activities, events and achievements

• Submissions or communications to Surf Life Saving Victoria (LSV), Surf Life Saving Australia (SLSA) or other relevant surf lifesaving organisations, where appropriate

HMB will not knowingly use images in a way that is inappropriate, misleading, offensive or harmful to the person depicted.

Who may have access to the images

Images may be accessed by authorised HMB committee members, administrators, coaches, photographers or other authorised persons involved in creating or managing club communications and promotional material.

Where images are submitted to or used by relevant surf lifesaving organisations, those organisations may also have access to the images in accordance with their own policies and procedures.

How images will be stored

Images will be stored using club-approved systems and devices where reasonably practicable. HMB will take reasonable steps to protect images from unauthorised access, use or disclosure.

How and when images will be disposed of

HMB will retain images only for as long as they are reasonably required for legitimate club, communication, promotional, historical or record-keeping purposes.

When images are no longer required, HMB will take reasonable steps to securely delete or dispose of them.

Please note that once an image has been published online or distributed through third-party platforms, HMB may not be able to control or permanently remove copies that have been downloaded, shared or otherwise reproduced by others.

Withdrawal of consent

Consent may be withdrawn at any time by the athlete/member or, where the member is under 18 years of age, their parent or legal guardian.

Withdrawal of consent will apply to future use of images. HMB will take reasonable steps to stop using the person's images in future publications or communications after receiving the withdrawal request.

Withdrawal of consent cannot necessarily remove images that have already been published, printed, distributed or shared, or copies that may have been retained by third parties.

To withdraw consent, please contact:

HMB Club Administrator
Email: admin@halfmoonbayslsc.com.au